Before you book your travel:
- Notify the NanoDTC team by completing the Google form:https://docs.google.com/forms/d/1S_UpDNFRULoUMdI63egzODBLiThLk-959qFJ0TxD1Ww/viewform email in advance of intended expenditure (ideally at least 2 weeks before intended bookings).
You are expected to arrange your travel via a university approved travel agent, which currently is Key Travel. The travel agent will be able to provide a competitive quote for the trip, on which you should base your request for funding to NanoDTC. If you choose any other method for booking, you might have to pay for all expenses yourself and claim the approved expenses back after your travel is completed
- Proposed expenditure will be checked against our records of your intended plan, reporting on previous trips and funds remaining and the NanoDTC administrator will send you an email confirming the approved amount and any other relevant information.
Booking your trip:
You must always adhere to the university regulations regarding travel. This means primarily booking all travel and accommodation using a university-preferred travel agents. Failure to observe these rules may affect the payment of your claim, as Accounts can, and will, query all irregularities. We are aiming to have a detailed list of rules published here soon (as these things change with time), but if you have questions about this in the meantime please contact the NanoDTC administrator.